Practice Manager II

Role Overview

• Provide oversight for the onboarding of new team members, including setup for workstations, equipment, calendars, etc.
• Cross-train administrative team members and identify/create new learning opportunities to advance the team’s knowledge of A/E/C processes
• Assist with administrative team’s workload
• Provide clerical support for other offices as needed
• Prepare proposals and contracts, including letters of agreement, engineering and AIA documents
• Manage billing processes and field inquiries regarding finances, inventories and payment from internal teams, consultants and vendors
• Project financial management support
• Work with the practice’s PM team to provide high level project financial reporting
• Use Vantagepoint to identify “red flags” around team utilization, project burn rates, budget concerns, etc.
• Bring these observations to the PM team so they can work with the project teams to course correct
• Maintain the practice’s projections spreadsheet with input from the national practice leader, associate principals, and PM’s
• Coordinate all facets of conference attendance for teams, including registrations, reservations, and exhibitor requests
• Assist the marketing team in obtaining information for local marketing initiatives
• Manage documentation by assisting with the design / construction process, with emphasis on Construction Documents through Construction Administration / Closeout phases.
• Responsibilities include but are not limited to: Creation of specifications, coordination of project manuals, drawing review, submittals, vehicles of changes and closeout procedure
• Coordination with the local and state authorities having jurisdiction for application submissions and follow up.
• Create and maintain project document history log.

Requirements

• An AS (or BS) in a related field of study is preferred
• Eight (8) years of experience in an administrative role or an equivalent combination of education and experience
• Previous A/E/C firm experience
• Advanced knowledge of A/E/C design processes and construction phase activities, including vehicles of change
• Experience in preparing American Institute of Architect (AIA) contracts and other related documentation
• Excellent interpersonal and customer service skills, as well as an ability to communicate clearly – both verbally and via written correspondence
• Highly Proficient in Microsoft Office Suite and/or related software
• Ability to function well in a fast-paced environment that often requires immediate turnaround.

Benefits

• Healthcare for you and your family: Medical, Dental & Vision insurance.
• Single HDHP Medical plan with 100% paid premium.
• Health Savings Account (HSA) with employer match.
• Medical and Dependent Care Flexible Spending Accounts.
• Long-Term Disability Insurance Company/team member premium sharing.
• FREE Life Insurance and AD+D Insurance + Voluntary Life Insurance for you and your family.
• FREE Short-Term and Long-Term Disability Insurance.
• PTO + Sick Time + 8 Holidays a year.
• Retirement Savings Plan
• Contribution from CPL to grow your retirement funds.
• Tuition Assistance: You may be eligible for continuing education assistance.
• Student Loan Assistance Program: CPL will contribute up to a maximum of $100 a month for 5 years ($6,000 total) towards student loan debt.
• Internal Mobility & Career Advancement.
• Licensure Assistance.