Legal Administrative Coordinator

Role Overview

• Provide comprehensive administrative support to assigned leader(s) and/or department(s)
• Prepare, edit, and format documents, presentations, spreadsheets, and reports
• Manage Legal Department vendors and contracts using contract life cycle management software
• Triage incoming correspondence
• Prepare, submit, and track expense reports on behalf of supported leader(s)
• Create and submit purchase orders, requisitions, and invoices as required
• Support coordination across teams and departments as business needs require
• Contribute to shared administrative coverage when needed
• Handle confidential and sensitive information with discretion and professionalism
• Track action items, deadlines, and deliverables on behalf of supported leader(s)
• Maintain accurate calendars, contact lists, and meeting materials
• Coordinate complex calendars as assigned
• Schedule meetings across multiple stakeholders, locations, and time zones
• Reserve meeting space and coordinate required technology or materials
• Prepare agendas, circulate materials in advance, and distribute notes or action items as needed
• Coordinate domestic and international travel for supported leader(s), including flights, hotels, ground transportation, and itineraries
• Proactively manage changes, cancellations, and travel disruptions
• Plan and support internal meetings, offsites, trainings, and events, including:
• Venue coordination
• Catering
• Supplies and materials
• On-site or virtual logistics
• Manage event timelines and ensure smooth execution

Requirements

• Experience, education or equivalent to a two-year degree in business administration; bachelor’s degree preferred.
• Minimum 3-5 years of relevant experience; biotech or pharmaceutical industry experience strongly preferred.
• Demonstrated excellence in computer, database and word processing skills with special emphasis on calendaring, presentation, and spreadsheet capabilities as well as in arranging for purchase orders and following up on law firm invoicing matters.
• Excellent composition, grammar, and business language skills.
• Ability to work across locations and time zones.
• Must be able to travel domestically and internationally.

Benefits

• opportunity for merit-based salary increases
• overtime
• short incentive plan participation
• eligibility for our 401(k) plan
• medical, dental, vision, life and disability insurances
• leaves provided in line with your work state
• robust time-off policy including up to 120 hours of vacation per year
• 11 paid holidays plus additional time off for a shut-down period during the last week of December
• 80 hours of paid sick time upon hire and each year thereafter
• access to our service recognition program