Coordinate and manage the day-to-day administrative requirements of heavy civil construction projects, ensuring all documentation, records, and project controls are accurate, current, and properly filed in accordance with company standards.
Develop, monitor, and update project schedules in collaboration with the Project Manager and department leads.
Proactively communicate key project plans, upcoming activities, potential risks, and areas of concern to internal and external stakeholders.
Work independently to manage priorities and deadlines while effectively taking direction and guidance from multiple leaders, including Project Managers, Superintendents, and corporate department managers.
Prepare and submit regular reports to site leadership and corporate head office, including progress updates, cost tracking, production metrics, procurement logs, subcontractor coordination, and other project performance indicators.
Foster strong working relationships with field operations, estimating, accounting, procurement, equipment, safety, HR and senior leadership teams.
Maintain open lines of communication to support collaboration and efficient problem resolution.
Support contract administration activities, including change management, RFI tracking, submittals, and document control, ensuring compliance with contract requirements and company procedures.
Apply creative and practical problem-solving skills to address project challenges in a fast-paced construction environment.

Post-secondary education in Civil Engineering, Construction Management, Engineering Technology, or a related discipline is preferred.
Minimum of 3 years’ experience in a heavy civil construction environment is an asset.
Demonstrated understanding of cost control processes within a civil construction setting.
Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Microsoft Project or similar scheduling software.
Strong written and verbal communication skills, with the ability to prepare professional correspondence, technical reports, meeting minutes, and clearly communicate with field crews, subcontractors, consultants, and corporate stakeholders.
Highly organized with the ability to manage multiple priorities, meet tight deadlines, and maintain accuracy in a fast-paced, dynamic project environment.
Self-motivated with the ability to work independently while also collaborating effectively with multidisciplinary teams and taking direction from multiple leaders.
Flexibility and willingness to travel to and work on remote project sites, including camp-based assignments, throughout British Columbia.
Valid Class 5 Driver’s Licence with a clean driving record.

Project Coordinator, Heavy Civil Construction

Key skills