Business Development Coordinator

Role Overview

• Support Business Development Managers in the pursuit of new project opportunities by independently managing coordination, tracking, and administrative workflows.
• Manage client data room access and downloads, exercising judgment to ensure timely and appropriate distribution of materials to internal stakeholders.
• Submit and track internal system setup requests for client portals, ensuring accurate opportunity configuration.
• Track incoming RFPs and client requests, prioritizing actions and flagging risks or gaps to maintain clear visibility on deadlines, requirements, and next steps.
• Support the development and coordination of project Go/No-Go documentation by synthesizing inputs, identifying key considerations, and providing informed recommendations.
• Own scheduling and coordination of client-facing and internal meetings, including agenda development, follow-up actions, and timeline management.
• Track and manage client pipeline requests, prioritizing and coordinating with Business Development Managers.
• Track RFP deliverables from cross-functional teams (engineering, estimating, legal, finance, etc.), adjusting plans and advising Business Development Managers to ensure on-time, high-quality submissions.
• Support proposal development by entering CRM data, maintaining data integrity, and identifying and prioritizing document distribution.
• Independently prepare, submit, and manage budgetary pricing requests, coordinating with the estimating team to support pursuit timelines.
• Collaborate with cross-functional teams to support pursuit activities and ensure alignment.
• Proactively identify, recommend, and implement process improvements to enhance efficiency and consistency within the Business Development function.
• Serve as a knowledgeable point of contact for day-to-day business development inquiries, escalating opportunities as appropriate.

Requirements

• High school diploma required; postsecondary certificate or Bachelor’s degree in Business, Marketing, Construction Management, Renewable Energy, or a related field preferred.
• 1–3 years of related experience in business development, sales support, project coordination, construction, engineering, or renewable energy.
• Proficiency in Microsoft Office Suite; CRM experience a plus.
• Strong verbal and written communication skills with a professional telephone manner.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Eagerness to learn new systems and processes with a proactive, problem-solving mindset.
• Willingness to travel for meetings or events up to once a month.

Tech Stack

• Go

Benefits

• Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance.
• Employees can enroll in our company’s 401(k) plan.
• Provided vacation, sick, and holiday pay.