Support VP of Finance and Operations in insurance renewals and documentation, primarily by tracking renewal timelines and coordinating documentation gathering
Coordinate charitable exemptions, state registrations, permitting, and compliance with oversight from the VP of Finance and Operations
Maintain COI records and track compliance needs
Support Contractor administration, including tracking timelines, vendor list, onboarding and offboarding, etc.
Support budget tracking for Operations expenses
Coordinate expense policy adherence and documentation
Assist with audit preparation by gathering non-accounting documentation
Support grant compliance documentation collection (operational components)
Manage corporate filings and annual registrations (as delegated)
Manage and administer human resources daily operations
Coordinate job postings and general hiring process with Supervisors
Manage and execute onboarding and offboarding logistics (background checks, I-9, benefits enrollment/term, payroll setup, access provisioning/removal, scheduling support, etc.)
Maintain personnel files and HRIS records
Administer benefits enrollment and changes
Coordinate workers compensation, unemployment claims, and compliance filings
Support payroll preparation in partnership with Finance Director; update state tax rates in the HRIS to ensure compliance
Collaborate with the Deputy Director to ensure HR policies are documented, up-to-date, and acknowledged
Support the VP of Finance and Operations with logistics for required staff trainings
Support the Deputy Director with performance review logistics and administration