Meetings and Conventions Manager

Role Overview

• Drive detailed delivery of commercial meetings, congresses, and training programs for International Commercial Immunology
• Partner with internal teams, vendors, and alliance collaborators across Europe, Canada, and Japan
• Plan, coordinate, and implement scalable events and trainings
• Ensure compliance, budget rigor, and measurable impact
• Coordinate internal and external collaborators, including global marketing and alliance partners
• Handle vendor and venue selection, negotiation, and performance
• Own event budgets: build forecasts, track commitments, handle POs and invoices
• Lead all aspects of attendee communications, registration, travel, and onsite operations
• Partner with the International Training Lead to coordinate field training logistics and delivery
• Maintain standardized SOPs, playbooks, checklists, and templates
• Track and report KPIs and leading indicators for meetings and trainings
• Collaborate with IT and enablement teams to use event platforms and data tools

Requirements

• Bachelor’s degree with 6+ years of professional experience
• At least 3+ years focused on events/congress management in healthcare/pharma preferred
• 5+ years’ experience in contracts, sponsorships, and/or project management
• Hands‑on experience planning and delivering congresses and commercial meetings across multiple geographies
• Strong project management skills
• Proven vendor and venue management expertise
• Excellent communication and relationship‑building skills
• High attention to detail with creative problem‑solving
• Proficiency with event management platforms and virtual event tools, plus Microsoft Outlook, Word, PowerPoint, and Excel
• Willingness to travel for on‑site event delivery, including occasional evenings and weekends aligned to congress calendars

Benefits

• health and wellness programs (including medical, dental, vision, life, and disability insurance)
• fitness centers
• 401(k) company match
• family support benefits
• equity awards
• annual bonuses
• paid time off
• paid leaves (e.g., military and parental leave) for eligible employees at all levels