Coordinate recruitment activities for the HR Manager and HR Advisor including booking interviews, scheduling testing, booking travel arrangements for candidates, arranging tours
Working with Training Coordinator on new hire orientation
Compiles minutes from various meeting (Joint Occupational Health & Safety, Standing Committee etc.)
Provides general HR support and advice with regards to policies, procedures and practices
Updates Applicant Tracking System (ATS) including adding new jobs, screening applications, updating progress and closing jobs as required
Maintain employee data in HRIS system including updating employee information, running reports
Act as backup to the Payroll Advisor as required
Assists the HR Manager and HR Advisor in organizing annual processes such as performance reviews, salary increases
Provides administrative support to the Human Resources department and the Mill Manager
Supports a variety of HR projects, assists in the composition of materials including presentations, memoranda, correspondence, and other communications in a timely and accurate manner
Prepare accounts payable documents for approval (boot receipts, invoices etc)
Maintain the HR departments files ensuring filing is completed in a timely and accurate manner
Promote and provide a safe workplace and support the health and safety program
Maintain and update employee communications including social media, bulletin boards and TV monitors
Coordinate site visits and events

Undergraduate degree or Diploma in Human Resources or Business Administration
Certified Human Resources Professional (CHRP) designation is considered an asset
Minimum of two to three years of related Human Resources experience, preferably in a complex manufacturing environment
Thorough knowledge of current Human Resources Management practices
Knowledge of provincial and federal legislation governing employers’ Human Resources practices
Proficient using Microsoft Office including: Outlook, MS Word, MS Excel (including ability to develop and use formulas), MS PowerPoint, database programs and internet applications and tools at an intermediate level
Ability to prioritize and work effectively under pressure to meet deadlines and effectively manage multiple tasks and priorities
Effective oral and written communication skills
Ability to exercise confidentiality, tact, discretion, and judgment as required
Ability to maintain high levels of accuracy and strong attention to detail
Strong analytical skills, including the ability to analyze numerical data, draw logical inferences, and provide reasonable recommendations
Proven ability to work in a team and collaborate with others
Ability to establish and maintain supportive working relationships
Proven ability to be flexible, confident, and self-motivated
Ability to deal with a diversity of people in a calm, courteous, and effective manner.

Human Resources Assistant

Key skills