Accounting Specialist

Role Overview

• Perform accounts payable functions including receiving and entering vendor invoices, processing payments, vendor management, 1099 filing, and vendor correspondence.
• Review and post weekly employee timesheets.
• Accurately record financial transactions, including client payments, cash and AP disbursements, bank transfers, and other financial activities.
• Generate invoices and prepare backup documents for submission to clients for payment.
• Participate in month-end close activities, including journal entry postings, tracking assets and depreciation, and reconciliation of G/L account balances.
• Support staff with specialized accounting requests, including but not limited to collections, generating reports, job costing, and reviewing budgets.
• Collaborate with other departments and team members to gather financial information and resolve issues with invoicing, AR, AP, and account balances.
• Update and capture documentation of accounting processes and process changes.
• Provide support in other accounting duties such as payroll, expense report processing, and monthly and quarterly tax preparation, as needed.
• Conduct quality control reviews on internal documents and project deliverables in accordance with project and EBDG standards.
• Regularly monitor various company email inboxes to identify crucial correspondence requiring timely responses.
• Receive and handle requests for shipping/receiving marketing materials, archived documents, and site equipment.
• Assist project managers in updating and maintaining project information, plans, schedules, contracts, and client feedback.
• Communicate effectively with vendors, customers, and internal stakeholders.
• Maintain client relationships through timely response and efficient and accurate delivery of tasks.
• Identify opportunities for process improvements and efficiency enhancements, implement best practices, and recommend changes as appropriate.
• Seek training opportunities and develop annual goals.

Requirements

• Degree in accounting or business administration, or 5 years of relevant experience in accounting or finance roles preferred.
• Effective knowledge of accounting principles and practices.
• Must be proficient in Microsoft Suite.
• Experience with Deltek Vantagepoint is highly preferred.
• Attention to detail and accuracy in financial record-keeping and document review.
• Proficient analytical and problem-solving skills.
• Ability to meet deadlines and work effectively under pressure and independently.

Benefits

• 9 paid holidays
• PTO
• profit-sharing program
• 401(k)-retirement plan with company match
• 90% employee medical premiums coverage
• dental, vision, and life insurance options