Recruitment Coordinator

Role Overview

• Coordinate interview scheduling across multiple calendars, time zones, and stakeholder groups
• Communicate with candidates professionally and promptly; ensure a high-touch, polished experience
• Prepare interview details (Zoom links, onsite logistics, etc) and send confirmations/reminders
• Track candidate progress through the interview process and help keep processes moving
• Create/edit templates for candidate communications
• Coordination and ownership of recruiting matrix and reporting.
• Reference Checks when needed.
• Post roles across job boards, LinkedIn, and our careers page; manage reposting/refreshing as needed
• Maintain clean pipeline data in our ATS (stages, notes, tags, disposition reasons)
• Support the Senior Recruiter with candidate outreach coordination and follow-ups
• Assist with collecting candidate feedback in a timely manner
• Coordinate onboarding logistics for new hires (ordering new hire equipment, start date confirmations, initiate background checks and other pre-boarding steps, mailing out new hire kits)
• Partner with hiring managers and People Ops to ensure new hires are set up for a smooth Day 1 experience
• Help organize onboarding materials
• Support light office operations: welcoming visitors/candidates, coordinating conference rooms, and keeping shared spaces organized
• Assist with ordering office supplies/food
• Assist with occasional in-office tasks (mail/packages, supplies, basic coordination for office meetings & team onsite days, scheduling coordination with Co-Founders & Leaders)
• Over time, take on responsibility to recruit select entry-level roles (coordinating screens, supporting offer process, and maintaining pipeline health)
• Opportunities to proactively source candidates
• Support HR & Recruiting projects such as process improvements, templates, reporting, and candidate experience initiatives

Requirements

• 1–3 years of experience in recruiting coordination, HR/People Ops, scheduling, or administrative support (or equivalent)
• Strong attention to detail and comfort juggling multiple priorities
• Clear, professional written and verbal communication
• High accountability and follow-through—you like closing loops
• Comfortable using an ATS and Google Workspace (Docs/Sheets/Calendar); quick to learn new tools
• Positive, helpful presence—candidates and teammates enjoy working with you

Benefits

• Medical, Dental, Vision, Basic Life, 401(k), and more
• Unlimited PTO
• Tools and resources to support success
• Competitive compensation with high-growth potential