Organise part of our in-person client roundtable meetings and workshops. Liaise with venues, caterers and other suppliers, delegates and internal stakeholders, in some cases attend on the day making sure everything runs smoothly, including post event activities such as producing attendance reports and follow ups;
Coordinate part of our webinars, including scheduling, test runs, setting up and managing logistics on the day, preparing the recording and attendance report afterwards and sharing it with internal stakeholders;
Organise the logistics for Aurora’s participation with booths in external trade fairs;
Support the Large Events team with organising the logistics for our large conferences in the UK and the rest of Europe at peak times;
Provide onsite support for selected in‑person events mainly in the UK (specific responsibilities to be defined per event);
Contribute with ideas to constantly improve our events strategy and as part of the wider Commercial team, always asking ‘What’s next?’

Enthusiastic, energetic with exceptional attention to detail
Excellent organisation and negotiation skills, able to manage a range of activities effectively to tight deadlines
Able to multi-task and re-prioritize in a fast-paced and demanding environment
Work experience within in-person and virtual events organisation or a commercial environment
Ability to learn quickly and follow or develop processes that improve our internal efficiency
Professional, excellent communication skills, able to build relationships at all levels
Able to use your own initiative and to work both independently and as part of a team
Good PowerPoint, MS Lists, Word, Excel, Outlook skills
Experience with virtual event platforms such as Zoom
Willingness to learn and develop

Events Logistics Coordinator

Key skills