Coordination of appointments, meetings and travel
Preparation and follow-up of meetings
Creation of presentations, reports and statistics
Monitoring deadlines, reminders and to-do lists
Review and settlement of travel expenses in accordance with applicable guidelines
General office organization and administrative tasks
Handling incoming mail and distributing it to the responsible departments
Reviewing, coding and processing overhead invoices
Clarification of open items and coordination with internal departments and external service providers
Support for year-end closing
Assistance with personnel administration
Requesting and ordering office supplies/consumables
Maintenance and management of data, documents and distribution lists

Successfully completed commercial vocational training, preferably with an assistant or office qualification
5 years of professional experience in administration or office management is desirable
Excellent German language skills, both written and spoken
Confident user of MS Office
Discretion, commitment, a high degree of independence, team orientation and reliability are required
A careful, structured, conscientious and goal-oriented working style

Administrative Assistant

Key skills