Comprehensive office administration, including mail processing, telephone switchboard, visitor coordination, as well as organized filing, maintenance and digitization of documents
Coordination of commercial and administrative processes, specifically preparing calculations and reports, invoice verification, and allocation to cost centers and areas of responsibility
Purchasing and procurement: assessing requirements, obtaining and comparing quotes, placing orders, and monitoring delivery schedules and invoices
Management of insurance and contract matters, including communication with insurers and service providers, coordination, maintenance and updating of policies and framework agreements
Ensuring efficient office operations through structured process organization, proactive planning, and service-oriented support for all internal departments

Completed commercial vocational training or an equivalent qualification
Strong commercial and analytical understanding, particularly in working with numbers, calculations, invoices and cost centers
Experience with administrative procedures and purchasing/procurement is an advantage
Structured, careful and independent working style with strong organizational skills
Confident user of the Microsoft 365 environment, particularly Excel

Company pension scheme support and an annual special payment
30 days of vacation, plus time off on December 24 and 31
Hybrid working model combining remote work and office presence, as well as flexible working hours (flextime)
Priority for your children when allocating childcare places in our 26 Humanist daycare centers
Regular team events and a corporate health management program, plus a discounted membership at Fitness First

Administrative Assistant

Key skills