Administrative Assistant

Role Overview

• Served as the main contact for the front desk which includes answering incoming calls, mail sorting, delivery acceptance, and greeting visitors.
• Support the administrative functions of the Safety team to include, including maintaining training and incident records completing TRIR reports and OSHA-300 logs for all locations.
• Maintains reception area, supply room, conference rooms, and other common areas in orderly condition.
• Support companywide training program, assigning quarterly training and running weekly training reports.
• Serves as backup for the Recruiting Coordinator
• Support the administration functions for the ISO team, including maintaining records for audits, findings, and corrective actions.
• Communicate with department leaders as needed to do support audits.
• Administer LMS (Learning Manager Systems) Tracking in Excel on various projects
• Coordinates & assists with planning company lunches & meetings.
• Maintain safety shoe and glasses program.
• Administer Motus program.
• Answer employee questions about policy and procedures and refer to HR Manager as needed.
• Schedules interviews via Teams, in-person, and phone
• Assist the HR department with various projects.
• Manages fobs for all locations.
• Performs other duties as assigned.

Requirements

• 2-3 experience preferred.
• Strong Microsoft Office & Excel required.
• Experience using LMS (Learning Manager Systems) preferred.
• Experience multi-line phone system preferred.
• Strong customer service skills required.
• Ability to take instruction & detail oriented.
• Strong communicator
• Maintain confidentiality, open to ideas and exhibits willingness to try new things.
• Able to adapt to changes in the work environment.

Benefits

• Health Insurance BCBS of OK HDHP HSA with Employer match (must meet criteria)
• Dental and Vision Insurance
• 401K Plan and Company Match
• FSA (Full FSA, Limited FSA, and Dependent FSA)
• Company paid Long Term and Short-Term Disability
• Company paid basic Life Insurance and AD&D/ Supplemental life and AD&D/Dependent life
• Ancillary Critical Illness Insurance (Wellness Rider Included)
• Ancillary Accident Insurance (Wellness Rider Included)
• Ancillary Hospital Indemnity
• Employee Assistance Program (EAP) – Includes concierge services and travel assistance.
• Paid Time Off
• Holiday Paid Time Off
• Gym Reimbursement
• Quarterly Wellness challenge with a chance to win money or prizes
• Tuition Reimbursement – after 1 year of employment