Office Manager – PT Contract

Role Overview

• Plan, coordinate, and execute team events, offsites, and celebrations from concept to completion.
• Manage the booking of conference rooms, especially for large meetings and events.
• Handle logistics for new hires, including the setup of their designated workspace and tables.
• Coordinate and place regular food orders, such as "Taco orders" and "lunchdrop" services.
• Manage and execute the restocking of all office snacks and beverages.
• Oversee kitchen cleanliness, including running the dishwasher, putting away dishes, and wiping down tables and counters.
• Maintain overall office cleanliness by managing trash/recycling and ensuring common areas (e.g., chairs, visitor areas) are tidy.
• Serve as the primary greeter for all office visitors, ensuring a warm and professional welcome.
• Act as the point of contact for internal building-related announcements and coordinate directly with property management for necessary maintenance or issues.
• Liaise with the Fire Marshal and ensure the office adheres to all safety and emergency protocols.

Requirements

• Proven experience in office management, facilities coordination, or a similar administrative role.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills for engaging with visitors, property management, and internal teams.
• Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
• Proficiency with basic office technology and scheduling software.
• A proactive and self-starter attitude, able to identify needs and execute solutions independently.

Benefits

• Equity participation through stock options.
• Fully paid health, vision & dental insurance for employees.
• Flexible PTO and hybrid schedule (3 days / week in downtown Austin).
• Free lunches, parking stipend provided, team events, and a casual, but get things done culture.