Payroll Specialist

Role Overview

• Design and implement a complete payroll framework, including policies, workflows, controls, and documentation.
• Establish payroll calendars, approval processes, and internal controls to ensure accuracy and compliance.
• Reporting to HR and partnering with finance, will ensure payroll processes align with compensation programs, accounting standards, and compliance obligations.
• Process regular payroll cycles accurately and on schedule for salaried, hourly, exempt, and non-exempt employees.
• Administer complex compensation components, including commissions, bonuses, equity-related payments (if applicable), and other variable incentive plans.
• Review payroll inputs for completeness, accuracy, and authorization prior to processing.
• Ensure accurate deductions, benefits, garnishments, and tax withholdings.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Maintain payroll processes and documentation that support internal audit requirements.
• Prepare reconciliations, control evidence, and support materials for internal and external audits.
• Support the selection, configuration, and optimization of payroll systems and integrations with HRIS, timekeeping, and financial systems.
• Reconcile payroll results to the general ledger and resolve discrepancies in partnership with Finance.
• Maintain secure, accurate payroll records in compliance with data privacy and retention requirements.
• When payroll processing is not in progress, the Payroll Processor will support HR-related tasks and projects as needed.
• Other duties as assigned.

Requirements

• 4+ years of payroll processing experience, including end-to-end payroll processing, preferably in a multi-state environment.
• Demonstrated experience building, documenting, or significantly enhancing payroll processes.
• Experience administering commissions, bonuses, or other variable compensation structures.
• High level of accuracy, discretion, and accountability.
• Strong knowledge of federal and state wage and hour laws, including final pay requirements
• Experience processing payroll from start to finish, including timecard auditing and payroll reconciliation
• Strong working knowledge of payroll compliance, and an ability to interpret and apply compliance regulations accurately
• High level of accuracy, attention to detail, and confidentiality
• Strong communication skills and ability to partner cross-functionally
• Ability to operate independently in a remote environment
• Ability to work standard business hours with flexibility during payroll processing, quarter-end, and year-end cycles

Benefits

• Competitive choices for health, dental and vision coverage; 1x base salary in life insurance, plus Short-Term and Long-Term Disability
• 401(k)
• vacation and sick days, as well as company holidays