Executive Assistant, Permanent

Role Overview

• Recruitment for summer and winter stays
• Write, publish and follow up job postings for CEE contracts (Contrat d'Engagement Éducatif)
• Source candidates and review applications
• Conduct recruitment interviews
• Participate in recruitment events such as job fairs, forums and job-dating events
• Manage administrative steps related to the recruitment process (organising interviews, response letters, offer letters...)
• Personnel administrative management
• Draft CEE employment contracts in compliance with the rules and procedures defined by head office support services
• Coordinate the monitoring and control of the CEE issuance and follow-up procedure
• Coordinate employee provisional schedules
• Manage employee training plans
• Promote adapted stays offered
• Book venues, organise the day, follow training invitations and monitor trainers' attendance, manage group allocation and accommodation
• Perform routine secretarial tasks: issuing and sending invoices, handling mail, client follow-ups, administrative procedures related to stays, etc.
• Manage logistics for departures and returns from stays
• Regional coordination and on-call duty for stays during the first half of August.

Requirements

• Holder of a Level 5 diploma (equivalent to Bac+2), ideally in Human Resources
• Driving licence (Category B) required
• 1 to 3 years' experience in a similar position required
• Required skills: ability to work in a team, capacity to manage a fluctuating workload, autonomy, rigour, ease interacting with people with disabilities and conflict management
• Basic proficiency in MS Office (Office suite)

Benefits

• 50% transport costs covered
• Works council (CSE) benefits
• Complementary health insurance (mutuelle)