Medical Affairs Operations Specialist

Role Overview

• Manages and tracks Medical Affairs contracts, invoices, and purchase orders to ensure accurate processing, timely payments, and compliant documentation
• Provides operational support for Medical Affairs initiatives, including congress and conference planning, logistics coordination, vendor communication, and tracking conference-related deliverables
• Supports the Medical Review Board (MRB) process as needed by preparing materials, coordinating schedules, and maintaining organized documentation
• Enhances team efficiency by maintaining spreadsheets and shared files, coordinating meetings, and facilitating cross-functional communication with Legal, Finance, Procurement, and other internal partners
• Supports other projects in Medical Affairs as needed

Requirements

• Bachelor’s degree in life sciences, healthcare, business administration, or a related field with 2+ years’ related industry experience OR High School Diploma and 6+ years’ related industry experience
• Related work experience in Medical Affairs operations, clinical operations, project coordination, vendor management, finance/PO processing, or related regulated industry work
• Strong organizational and prioritization skills and attention to detail
• Proficiency in MS Office Suite and document management systems
• Excellent communication and interpersonal skills (written and oral)
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving and analytical skills
• Commitment to compliance and quality standards.

Benefits

• AskBio Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State or local laws.
• All employment decisions are based on valid job‐related requirements.
• If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening by calling us at (919) 561-6210 or sending us an email at careers@askbio.com.