About this role
Role Overview
- Collecting of salary input documents.
- Scrutinizing of salary documents for abnormalities.
- Ensure all abnormalities and incomplete documents to be logged on input query list and distributed to the People Team.
- Obtaining outstanding documents when necessary.
- Prepare documents for processing.
- Ensure that all input is captured accurately and on time and take corrective action when necessary.
- Ensure all data is inputted by the deadline date.
- Ensure timeous action is taken relating to finalization of queries to ensure service delivery continues.
- Ensure that EE records are updated with documentation and that documents are readily accessible and readily available upon request.
- Adhere to all deadlines applicable to the payroll team.
- Adhere to company procedures and policies.
- Ensure the availability of documents captured within the applicable month when queried.
- Apply audit requirements to everyday tasks.
- Update the payroll system and employee records.
- Ensure all Medical Aid applications are complete and correct as per Company Policies and Medical Aid Plans.
- Ensure application forms are submitted on time and captured within the applicable month.
- Ensure all EE are on Pension as per Company Policy and criteria.
- Ensure that proof can be provided regarding submissions and payment to 3rd parties – record keeping.
- Garnishees’ queries to be dealt with directly.
- UI19 documents to be generated immediately upon receipt of termination documents.
- Abnormalities to be logged, communicated, resolved and feedback communicated.
- Disseminate payroll information to the relevant parties.
- Prepare monthly schedules to balance provisions and contributions to the staff list.
- Ensure goals and objectives are met.
- Ensure all errors on exception reports are corrected timeously.
- Maintain Audit requirements.
- Ensure accuracy of Contract Dates.
- Identify and address variances in payroll information.
- Submit payroll reconciliation to the Manager for review and approval.
- Prepare payroll reports to verify information.
- Prepare documentation and information for audit process.
Requirements
- Matric / Grade 12
- Diploma or Higher Certificate in Accounting or Payroll or equivalent
- 3 years' in payroll administration or financial accounting
- Basic knowledge of payroll policies and procedures
- Basic knowledge of applicable legislations and regulations of the field
- Software experience: SAGE, MS Excel and MS Office Suite
- Location: South Africa
- must be eligible to live and work in South Africa.
Benefits
- Ensure all Medical Aid applications are complete and correct as per Company Policies and Medical Aid Plans.
- Ensure application forms are submitted on time and captured within the applicable month.
- Ensure all EE are on Pension as per Company Policy and criteria.
- Ensure that proof can be provided regarding submissions and payment to 3rd parties – record keeping.
- Garnishees’ queries to be dealt with directly.
- UI19 documents to be generated immediately upon receipt of termination documents.
- Abnormalities to be logged, communicated, resolved and feedback communicated.
- Disseminate payroll information to the relevant parties.