As Executive Operations Manager, you support our Chief Operating Officer (Sylvia) in managing all operational business.
You are the right hand for all matters related to supply chain, procurement, warehouse, fulfillment and operational controlling.
You ensure information flows, processes run smoothly, and the COO can focus on strategic tasks.
Your primary goal: provide operational relief to the COO and ensure all areas (purchasing, import/export, order management, warehouse) work together seamlessly.
Operational support for the COO
Calendar and appointment management: maintain the COO’s calendar, coordinate meetings
Email and communication support: triage, prioritize and, where appropriate, respond to important emails
Follow-up management: track action items from meetings and monitor deadlines
Documentation: prepare minutes and document processes
Reporting & controlling support
Compile weekly reports: maintain KPI dashboards using Excel/Google Sheets or other tools
Prepare data: for COO presentations at board meetings
Interface coordination COO ↔ CFO: provide data for cost center accounting (cost of goods sold, inventory costs)
Project support
Process optimization: prepare workshops and document outcomes
System implementations: support rollouts of new tools (e.g. ERP/WMS)
Team communication: prepare newsletters, updates and internal communications
Ad-hoc tasks

Completed commercial vocational training (e.g., clerk for office management, freight forwarding/logistics) or a comparable qualification
1–3 years of professional experience in assistance, logistics, supply chain or operational roles
Confident user of Excel (pivot tables, formulas, charts)
You keep an overview even when multiple things are happening at once
Professional interaction with internal teams and external partners (suppliers, carriers)
You identify problems early and propose solutions
German: business fluent (C1/C2)
English: good working knowledge (B1/B2), due to international suppliers
Nice-to-have: experience in e-commerce, retail or logistics
Knowledge of ERP/inventory management systems (e.g., SAP, Sage, Lexware)
Experience with project management tools (Asana, Trello, Notion)
Import/export knowledge (customs, Incoterms)

Money isn’t everything? With us you receive a monthly product credit for our premium products and benefit from exclusive discounts with many well-known companies.
Work with flexibility and trust
Trust-based working hours and flexibility are part of our culture — we measure results, not hours.
Remote work is possible depending on the role, with up to 100% home office — mandatory events excluded.
Your work–life balance with us
We offer long-term opportunities — permanent employment contracts and up to 30 days of vacation help you balance work and life.
Coaching and growth
Monthly coaching sessions with your team lead give you the chance to continuously improve your skills and advance professionally.
Community and togetherness
Regular team and company events encourage exchange and strengthen our cohesion — whether as a world market leader in traditional archery at BEARPAW or as a social-impact company at Buckle & Seam, which offers young people a future through educational initiatives.
A global network
Through our CEO Tim’s membership in EO, described by Forbes as “the world’s most influential entrepreneurs organization,” we have a vast network across more than 61 countries, giving you access to major companies and influential people.

Executive Operations Manager

Key skills