Exhibits Manager – Events, Federal Science & Public Engagement

Role Overview

• Plan and coordinate logistics for in-person, hybrid, and virtual events**
• Manage venues, vendors, shipping, setup, breakdown, and on-site operations**
• Support exhibit design, booth deployment, and inventory management**
• Coordinate speakers, moderators, RSVPs, and event platforms**
• Develop run-of-show documents, timelines, and status reports**
• Ensure compliance with NSF branding and Section 508 requirements**
• Support travel coordination in accordance with Federal Travel Regulations**
• Provide on-site support and rapid issue resolution during events****
• Provide logistics support for a variety of meetings, events and conferences
• Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed
• Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders
• Identify and manage inventory for educational information resources and other outreach materials
• Coordinate exhibit design, technology, and management with designated vendors/partners
• Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs
• Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
• Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments
• Travel when required

Requirements

• 8+ years managing large-scale federal or public-sector events**
• Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)**
• Experience coordinating vendors, venues, and logistics**
• Ability to manage multiple high-visibility events simultaneously**
• Strong communication, organization, and problem-solving skills**
• Ability to lift and maneuver event equipment as required**** Education and ExperienceBachelor’s degree or equivalent professional experience required. Experience supporting federal agencies or large public-sector events preferred.**