Exhibits Manager – Events, Federal Science & Public Engagement
District of Columbia, United States of America
Full Time
2 hours ago
No H1B
Key skills
Communication
About this role
Role Overview
Plan and coordinate logistics for in-person, hybrid, and virtual events**
Manage venues, vendors, shipping, setup, breakdown, and on-site operations**
Support exhibit design, booth deployment, and inventory management**
Coordinate speakers, moderators, RSVPs, and event platforms**
Develop run-of-show documents, timelines, and status reports**
Ensure compliance with NSF branding and Section 508 requirements**
Support travel coordination in accordance with Federal Travel Regulations**
Provide on-site support and rapid issue resolution during events****
Provide logistics support for a variety of meetings, events and conferences
Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed
Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders
Identify and manage inventory for educational information resources and other outreach materials
Coordinate exhibit design, technology, and management with designated vendors/partners
Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs
Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments
Travel when required
Requirements
8+ years managing large-scale federal or public-sector events**
Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)**
Experience coordinating vendors, venues, and logistics**
Ability to manage multiple high-visibility events simultaneously**
Strong communication, organization, and problem-solving skills**
Ability to lift and maneuver event equipment as required**** Education and ExperienceBachelor’s degree or equivalent professional experience required. Experience supporting federal agencies or large public-sector events preferred.**