Human Resource Specialist, Employment

Role Overview

• Responsible for processing new employees, including completion of forms, Florida Department of Law Enforcement (FDLE) checks, prior employment verification and verifying eligibility for employment.
• Processes actions into HR Information System (HRIS) (I.e., promotions, adjustments, transfers, terms) and creating a Report of Personnel Action.
• Assists employees with leaves of absence without pay and other HR issues.
• Maintains scanned personnel files.
• Maintains position numbers.
• Prepares and posts job advertisements to Governmentjobs.com, People First and other local job boards and responds to requests for applications to fill open positions.
• Processes outside employment applications.
• Runs FDLE checks on Volunteers.
• Keeps up to date with new forms required by law (e.g., new Form I-9).
• Participates in the planning and administration of new Legislators’, Pages’, and interns’ orientation sessions.
• Completing claims filed for assigned units.
• Reports issues with the HRIS Onboarding and Applicant Tracking applications and works with vendor to resolve.
• Opens, date stamps and distributes incoming mail.
• Recommends new personnel policies and procedures and changes to existing ones.
• Performs special assignments, prepares reports and drafts letters in response as directed by the Employment Manager and/or HR Director.
• Completes employment verifications (verbal and written).
• Researches, proposes improvements and tests enhancements in the HRIS.
• Aides in formulating, interpreting, applying, and assuring conformance with Joint Policies and Procedures and customer’s administrative policies and procedures.
• Provides Notary Public services to legislative employees.
• Performs other related duties as required.

Requirements

• A bachelor's degree from an accredited college or university.
• Professional or nonprofessional human resource experience can substitute on a year-for-year basis for the required college education.

Benefits

• The Legislature offers a competitive benefits package.