Review, verify, and process vendor invoices for accuracy, appropriate coding, approvals, and compliance with company policies.
Match invoices to purchase orders; investigate and resolve discrepancies.
Monitor AP email inbox and route communications appropriately.
Prepare payment runs in accordance with payment terms and company guidelines.
Process invoices across multiple entities and currencies as applicable.
Maintain accurate vendor records, including onboarding new vendors and updating existing vendor profiles.
Work with Procurement Team to create purchase orders according to company policy.
Respond to vendor and internal stakeholder inquiries in a timely and professional manner; research and resolve payment issues.
Reconcile vendor statements and resolve outstanding items.
Support monthend close activities, including accruals, aging review, and AP reporting.
Assist with internal and external audits by providing documentation as requested.
Ensure adherence to internal controls, company policies, and regulatory requirements.
Identify opportunities to improve AP processes, improve automation, and strengthen controls.
Support implementation of new AP systems, tools, and process enhancements.
Perform other duties as assigned to support departmental and company objectives.

Bachelor's Degree in Accounting, Finance, Business or equivalent experience.
English proficiency at C1 level (CEFR) or higher required, with the ability to communicate clearly and professionally in written and verbal business settings.
2–3 years of experience in Accounts Payable, or a related accounting role.
Experience working with NetSuite or similar ERP/AP systems required.
Experience supporting multi-entity or global operations preferred.
Professional English communication and customer service skills required.
Strong attention to detail and high degree of accuracy.
Excellent organizational and time management skills.
Ability to work independently and in a team environment.
Intermediate proficiency in Microsoft Excel and other Microsoft Office applications.
Understanding of basic accounting principles and general ledger structure.
Ability to travel up to None as business needs require.
Role requires the following physical capacity: Sedentary: primarily desk/computer work.
Must be legally authorized to work in Costa Rica; Elite does not provide employment sponsorship for this position.

Accounts Payable Specialist

Key skills