Bid Manager

Role Overview

• Lead the end-to-end tender response process: dissect RFP/RFI requirements, build the compliance matrix, assign content owners across functional teams, manage drafting iterations, conduct internal red-team reviews, and ensure on-time submission.
• Own the proposal production timeline — setting milestones for technical solution input (Pre-Sales/CPO), commercial pricing build-up (Finance), legal terms review, and executive sign-off, with clear escalation paths when deadlines are at risk.
• Coordinate post-submission activities, including clarification rounds, Best and Final Offer (BAFO) preparation, customer Q&A support, and oral presentation coaching for sales leads.
• Define and run a structured Go/No-Go qualification framework — assessing deal size, strategic fit, competitive landscape, resource availability, and probability of win before committing to any bid.
• Conduct structured post-bid reviews on every material opportunity — documenting lessons learned, evaluating scoring feedback where available, and feeding findings into the win/loss analytics framework.
• Identify and assemble the bid team for each opportunity — scoping required pre-sales resources, subject matter experts, and partner contributions based on deal complexity and technical scope.
• Lead structured review meetings at each milestone stage of the proposal (draft review, red team, final sign-off) — facilitating cross-functional alignment and driving the proposal to finalization on schedule.
• Serve as the primary point of contact for customer-facing communication throughout the bid process — ensuring all proposals meet formal and content requirements, and that submissions reach the procuring entity on time and in the correct format.
• Own end-to-end documentation of the bid process — from initial qualification through submission and post-bid review — maintaining a clear audit trail and reusable process records.

Requirements

• 8+ years in bid management, proposal management, or deal desk roles within B2B enterprise software, ideally in industrial software, OT/IT, or cybersecurity.
• Proven track record managing complex, multi-stakeholder bids exceeding €500K in value, including RFP/RFI responses for enterprise and public-sector procurement.
• Strong commercial and analytical acumen — comfortable structuring multi-site ARR deals with flexible pricing tiers, expansion triggers, and margin-protective terms, while rigorously tracking win/loss patterns, bid cycle metrics, and conversion rates to turn data into actionable strategic insights.
• Cross-functional orchestration skills — able to marshal inputs from Product, Legal, Pre-Sales, and Channel on tight timelines without quality compromise.
• Change-driver mindset — you don’t just manage the existing process, you redesign it.
• Strong AI acumen and hands-on fluency — you actively use AI tools (Claude, Copilot, GPT, or similar) to draft proposal content, analyse RFP requirements, synthesize competitive intelligence, and accelerate review cycles.
• Exceptional proposal writing skills — ability to translate technical capabilities into business-outcome narratives tailored to CISOs, VP Operations, and plant managers.
• Fluent English (business language); German highly desirable given DACH market importance.
• Proficiency with CRM platforms (Salesforce preferred).

Tech Stack

• Cyber Security
• Go

Benefits

• Flexible Work Options: Work how you work best – remotely, hybrid, or from our state-of-the-art office.
• Future Security: We invest in your future, contributing 20% towards a comprehensive pension plan.
• Supplementary Health Coverage: Enjoy added security with additional health insurance that supports your well‑being beyond the basics.
• Corporate Benefits: Take advantage of exclusive discounts on selected brands to enrich your everyday life.
• Continuous Learning: Access Preply for easy language learning, supporting your personal and professional growth.
• Celebrating Milestones: Enjoy special bonuses and gifts for significant life events like marriage, the birth of a child, or your anniversaries with us.