Executive Assistant

Role Overview

• Provide administrative support to the VP, Global Customer Experience and Merchandising Product Strategy and the VP, Global Visual Experience by leading day-to-day activities, calendar scheduling, expenses and special projects.
• Manage calendars of multiple executives to ensure successful key meetings and recurring TBs with team and cross-functional partners.
• Develop and maintain excellent relationships with internal administration staff, cross functional teams, external partners and vendors to facilitate meetings.
• Manage logistics for in-person or virtual meetings led by team members including organizing agendas, booking meeting rooms, preparing written materials, managing catering, etc.
• Provide technical support when needed.
• Manage Microsoft Teams: create, edit and administer channel(s)
• Responsible for managing the travel expense budget and use discretion to approve or disapprove of travel according to company policy and to manage total travel expense spend.
• Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies.
• Manage Buying Hub process for department; assist with creation of suppliers/contractors, processing purchase orders and invoices.
• Interface with various departments on behalf of executives to resolve issues and inquiries.
• Support team culture through organization of celebration and milestone moments.
• Provide oversight or support for ad hoc projects as necessary.

Requirements

• 5+ years of experience required, preference in fashion/administrative field; a combination of education and experience will be considered
• Strong Outlook Calendar experience.
• Proficient in Microsoft Word, Excel, PowerPoint; Mac knowledge preferred
• Experience interacting with executives at all levels
• Must be highly organized with the ability to handle multiple priorities at once.
• Must have strong verbal and written communication skills.
• Must be a collaborative, team player with great initiative and ability to lead a team.
• Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
• Excellent ability to maintain composure and effectiveness in a fast paced environment.
• Superior follow through skills, detail and customer service oriented.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401 (K)
• Paid Paternity and Maternity leave
• Commuter Benefits
• Disability insurance
• Tuition assistance