Administrative Assistant

Role Overview

• Completes simple paper filing activities
• Receives and distributes mail
• Faxes documents
• Copies documents
• Prepares files for archiving
• Distributes documents
• Performs scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents (reproduction and collation)
• Performs basic word processing and data entry
• Maintains simple spreadsheets
• Orders office supplies
• Maintains manager's or work group's calendar
• Generates or distributes ad hoc reports using various business systems and databases
• Generates simple documents, such as letters, memos, spreadsheets and presentations
• May coordinate completion of timesheets
• Performs other general clerical duties as needed
• Creates expense reports
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents

Requirements

• 2+ years relevant experience preferred
• High School Diploma or equivalent preferred
• MS Word skills
• MS Office Excel and PowerPoint skills
• MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Time Reporting Systems PeopleSoft and Blueprint Basic Users
• Travel Systems
• Telephony and Web conferencing
• Electronic Repository Systems

Benefits

• health care benefits including but not limited to medical, dental and vision insurances
• life insurance
• robust wellness program
• paid vacation and holiday time after the eligibility period has been met
• company matched 401k plan
• vendor discounts
• AD&D insurance
• pre-taxed accounts
• voluntary legal plan
• identity theft and credit monitoring services
• B&V Credit Union