Provides professional administrative support to the US based R&D leadership
Maintain cross functional calendars for leaders with US R&D leaders, including Regulatory, GPS, Clinical Operations, Patients Insights and Quality
Schedule, coordinate, and execute hybrid (in-person/virtual) meetings
Serve as the home office/ US based liaison for R&D visitors
Help organize US based R&D team events
Serve as US based R&D point of contact for new employee onboarding for home office
Create documents and presentations using Word and/or PowerPoint as directed
Coordinate travel arrangements for US based R&D leadership
Compile and process expense reports
Coordinate interview schedules for the US based R&D leadership and their direct reports
Initiate Purchase Orders upon request
Aggregate and submit contracts and SOWs to the appropriate internal systems and track progress towards signature

High School Diploma/GED
3+ years of administrative experience supporting multiple individuals in a fast-paced environment
Proficient in MS Word, Excel, PowerPoint, and Outlook
Clear and professional, written, oral, and interpersonal skills
Solid internet research abilities
Excellent organizational and time management skills with the ability to multi-task
Ability to handle sensitive information with the highest degree of integrity and confidentiality
Demonstrated initiative and flexibility
Ability to work well in a team and hybrid environment
Ability to accomplish set objectives with minimal supervision
Detail oriented and self-motivated

Administrative Assistant

Key skills