Administrative Assistant

Role Overview

• Perform a variety of secretarial duties, including drafting, formatting, updating, producing, and proofreading informational documents for different departments
• Perform a range of administrative tasks related to internal operations (sales follow-up, dashboards, expense report monitoring, inventory and equipment management, performance evaluations, etc.)
• Support the manager with managing and following up on their calendar, phone calls, emails, and correspondence
• Prepare for and attend various meetings, including executive committee meetings; take minutes and ensure follow-up on action items
• Participate in the logistical organization of events (team meetings, committees, assemblies, travel arrangements, public relations activities, etc.)
• Assist with the preparation of the annual budget and monitor budget performance throughout the year (variance analysis and justification).

Requirements

• Diploma from a vocational or technical school in a related field
• Minimum of three years of relevant experience
• Knowledge of French required

Benefits

• Competitive salary with annual bonus
• Four weeks of flexible vacation starting in the first year
• Defined benefit pension plan providing predictable, stable retirement income
• Group insurance including telemedicine
• Reimbursement for health and wellness expenses and telework equipment