Independently carry out the secretarial tasks of the Kultur aktuell department, including document creation and management of follow-up reminders
Prepare, organize and take minutes of meetings, including compiling meeting materials
Support the editorial preparation and follow-up of broadcasts and podcasts according to editorial guidelines, including studio and production bookings and requests regarding the acceptance of contributions
Communicate with freelance editors and authors; maintain planning and editorial systems and metadata; process fees; schedule interviewees and provide guest support; organize broadcasts and events
General office organization and administration, e.g., task and appointment management in Outlook, coordination and organization of (central) mailboxes, file management, travel bookings and expense reporting according to guidelines

Completed commercial vocational training or a comparable professional background
Relevant professional experience in secretarial/assistant roles, ideally in the media sector
Confident user of common MS Office and SAP programs; experience with editorial systems is desirable
Strong interest in cultural topics and our program offerings
Very good command of German and a confident, stylistically assured manner of expression; foreign language skills desirable, preferably English
Independent and structured way of working, reliability and the ability to act in a solution
and process-oriented manner
Strong communication skills, team spirit, high social competence and loyalty

Exciting and creative tasks in a dynamic and motivated team
Work for a public-service broadcaster that follows the guiding principle to act 'confident, respectful and curious' internally and externally (mission statement)
Opportunity to contribute your own ideas and proposals as well as diverse training opportunities
Possibility for flexible home office and mobile working
Family-friendly employer and childcare during the summer holidays
Company pension scheme and other attractive collective agreement social benefits
Discounted sports offerings through company sports and a cooperation with Urban Sports Club
Good public transport connections and a monthly subsidy for the Deutschlandticket
Catering/meal options at both locations in Cologne and Berlin

Assistant, Secretary — Culture

Key skills