About this role
Role Overview
- To work as part of a team delivering legal secretarial services to a high standard and often under pressure and time restraints
- To assist the Lawyer in running their practice
- To provide general secretarial support to the Lawyer including (without limitation): creating, editing, amending and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of "blacklined" documents
- Responding to internal and external telephone enquiries and ensuring that every call is attended to in a professional and polite manner
- Photocopying, faxing and scanning of documents and correspondence
- Booking meetings and diary management
- Arranging the opening, closing and archiving of accounts and files
- Maintaining and updating details of client contacts and addresses both within the Lawyer's personal contact database and the Firm's CMS database
- Familiarisation and compliance with the Firm's house style
- Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines
- Providing cover for other secretaries within the team during times of absence, as required
- To implement and maintain the Lawyer's billing and collections system, including drafting invoice narratives
- To maintain accurate records and correspondence files in relation to the Lawyer's client files
- To liaise with clients as appropriate and in accordance with Lawyer's instructions and firm policies
- To be familiar with, and comply with, Firm policies relevant to the purpose of the job
- To participate in special projects as and when required in relation to the Firm's and the Lawyer's practice areas
- To carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours
- Continue to expand extensive knowledge of the role
- Arranging business trips to include hotels, travel and meetings
- Issuing invoices and drafting first versions of narratives.
Requirements
- Relevant legal secretarial experience
- A recognised legal secretarial qualification or equivalent combination of education and relevant experience
- Copy and audio typing speeds of at least 50-60 wpm with an accuracy of 98%
- Work independently and as a team member
- Tact and diplomacy to deal with confidential matters
- Manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets
- Communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding
- Use and update computerised systems, including the intranet, databases, word processors, and spreadsheets
- Genuine interest in developing IT skills
- Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements
- Work in a flexible manner and respond to changing circumstances and emergency situations.
Benefits
- Hybrid working model
- Diversity and inclusion programs