Marketing Executive Assistant

Role Overview

• Manage the Marketing Manager’s calendar, scheduling, and daily priorities
• Draft and send communications on behalf of the marketing team
• Prepare agendas, meeting notes, and follow-up action items
• Handle correspondence with vendors, partners, and internal stakeholders
• Organize and maintain marketing documentation, SOPs, and file systems
• Support planning and logistics for state and national municipal conferences
• Track timelines, compliance requirements, booth materials, and vendor deadlines
• Coordinate travel arrangements and pre-event preparation for the team
• Compile post-event notes, lead lists, and performance summaries
• Maintain marketing project calendars and production schedules in ClickUp or similar tools
• Track status of active campaigns and flag delays or blockers to the Marketing Manager
• Coordinate asset handoffs between designers, copywriters, and external agencies
• Ensure brand consistency in materials before publication or distribution
• Manage day-to-day communication with printers, designers, and marketing contractors
• Track deliverable timelines and invoice status
• Maintain vendor contact lists and relationship documentation
• Pull and organize marketing performance data for weekly and monthly reporting
• Maintain dashboards and KPI tracking in project management and CRM systems
• Support alignment between marketing and sales by coordinating shared workflows

Requirements

• 2–4 years of experience in an executive assistant, marketing coordinator, or operations role
• Proven ability to manage complex calendars, communications, and logistics across multiple stakeholders
• Experience supporting a marketing, sales, or creative team is a strong plus
• Highly organized with exceptional documentation discipline
• Proactive and self-directed — you anticipate needs rather than wait to be told
• Clear, confident communicator in writing and verbally
• Proficient in Google Workspace, project management tools (ClickUp, Asana, or similar), and CRM platforms
• Comfortable in a B2G, SaaS, or structured service environment
• Able to work U.S. Central Time hours from a remote location

Benefits

• Fully remote setup aligned with U.S. Central Time hours
• Public holidays and paid time off
• Internet and wellness stipend
• Professional growth opportunities
• Structured, execution-focused team environment