Provides logistical, administrative, and planning support for high-profile university events and presidential initiatives
Supports the coordination and execution of a wide range of events hosted by the Office of the President and the Development and Alumni Relations division
Assists with administrative support, vendor coordination, venue logistics, RSVP tracking, and on-site event operations
Plays an important role in ensuring the successful delivery of presidential programs, donor engagements, and institutional events
Maintains event planning documents, guest lists, RSVP records, and database information
Provides administrative support to the events team, including managing the department inbox and coordinating calendars
Assists with preparation of event materials such as name badges and guest lists
Tracks event-related information, including attendance counts and logistical updates
Supports event setup, execution, and breakdown to ensure a high-quality guest experience

Bachelor’s degree
1+ years of related experience in event coordination, administrative support, hospitality, project coordination, or a related field
Ability to manage timelines, meet deadlines, and coordinate multiple projects simultaneously
Highly organized with strong attention to detail and accuracy
Strong communication and customer service skills
Ability to work both independently and collaboratively as part of a team
Proficiency in Microsoft Office and online collaboration tools
Experience with data entry, database management, and maintaining organized records
Experience with Blackbaud CRM, Cvent, or similar event and donor management systems is a plus

Events Specialist

Key skills