Master the calendars of 2 executives across multiple time zones — no conflict goes unresolved, no priority gets buried
Own every touchpoint for high-level meetings: board sessions, investor calls, strategic reviews from agenda to debrief
Manage all travel end-to-end: flights, visas, accommodation, ground transport, and detailed itineraries that actually work
Triage and respond to high-volume correspondence with the right tone, the right urgency, the right judgment
Serve as the nerve centre between executives and the rest of the organisation — internal teams, board members, investors, and key external partners
Prepare polished reports, presentations, briefing materials, and meeting minutes that reflect the standards of the leadership you support
An individual who can manage tasks effectively using AI will certainly be prioritised
Anticipate issues — deadlines, conflicts, gaps — before they surface as problems
Follow through on action items from leadership meetings until they're done, not just delegated
Handle confidential information with the kind of discretion that never has to be asked for
Research and compile intelligence for upcoming engagements, conferences, and business development opportunities
Manage expenses, reimbursements, and basic financial administration as required

7+ years directly supporting C-suite or CXO-level executives in a remote capacity — not adjacent to it, in it
Proven track record managing complex multi-timezone schedules with precision and composure
Exceptional written English — you can write a board briefing and a casual follow-up email, and both will land perfectly
Advanced proficiency in AI tools, Google Workspace and Microsoft Office; comfortable with Slack, Asana, Zoom, or equivalent tools
A professional home setup in the Philippines with reliable, high-speed internet — non-negotiable
Bachelor's degree in Business Administration, Communications, or a related field (preferred)
Familiarity with impact investing, financial services, or development finance is a meaningful advantage

Executive Assistant to CEO, CIO

Key skills