Executive Assistant

Role Overview

• You support our executive management in all organizational and administrative matters, ensuring they can focus on the essentials.
• You act as the central point of contact and maintain an overview of all important appointments, projects and processes.
• Finance and accounting: preparation of invoices, preliminary bookkeeping and support in cooperation with the tax advisor.
• Project management: coordination and follow-up of projects, preparation of meetings and documentation.
• HR administration: support with onboarding, contract management and general personnel processes.
• Office & calendar management: maintaining calendars, organizing appointments, travel planning and arrangements.
• Meeting support: preparation and follow-up of meetings, creation of agendas and minutes.

Requirements

• Completed commercial/vocational training or an equivalent qualification
• Several years of professional experience in a comparable role, ideally in a dynamic company environment
• Very good knowledge of MS Office / Google Workspace and common tools (e.g., bookkeeping software)
• Excellent organizational skills, reliability and a structured, proactive working style
• Strong communication skills and discretion when handling confidential information
• Business-fluent German and English, both written and spoken

Benefits

• A responsible position with scope for shaping in a growing company
• Direct collaboration with executive management and insight into all areas of the company
• Flexible working hours and the possibility to work from home (by arrangement)
• A motivated team and an open company culture
• Attractive compensation and development opportunities