Temp Executive Assistant to CEO

Role Overview

• Provide inbox management; draft, send and reply to emails with professionalism and a tone aligned to the CEO’s voice
• Provide full calendar management for the CEO ensuring prioritization, proactive scheduling, and seamless coordination of complex internal and external commitments
• Coordinate domestic and international travel, prepare detailed itineraries, and manage end-to-end logistics to ensure a frictionless experience
• Draft, proofread, and help manage executive and team communications, presentations, and other materials with accuracy and impact
• Work with sales team to support customer meetings, including agenda creation and briefing materials
• Handle expense reports, budget tracking, and administrative systems for the CEO
• Coordinate with marketing team to effectively manage CEO’s social media, speaking engagements, interviews, podcasts and all other PR related activities
• Manage CEOs LinkedIn message inbox to reply with CEO tone and judgment
• Provide calendar management for the CFO ensuring prioritization, proactive scheduling, and seamless coordination of complex internal and external commitments
• Coordinate domestic and international travel, prepare detailed itineraries, and manage end-to-end logistics to ensure a frictionless experience
• Handle expense reports, budget tracking, and administrative systems for the CFO
• Own and execute weekly ELT meeting agenda, track weekly actions items and ensure deliverables are being executed
• Coordinate in person Executive Sync Weeks by managing agendas, logistics and alignment on sessions for G2’s leadership team ensuring effective time management
• Collaborate with Chief People Officer + CFO to plan agenda for November ELT offsites and own logistics (breakfast / lunch / dinner / activity planning)
• Coordinate logistics for September in person board meeting
• Manage external calendars and commitments with entrepreneurial family companies by coordinating across the multiple organizations, ensuring there are no conflicts between G2 and external obligations
• Ensure CEO has detailed pre-reads and briefings for all board meetings, advisory calls, and investor check-ins
• Assist CEO in managing spouse and family relationships including scheduling personal activities to fit in with the work scheduling
• Maintain a clear and compliant separation between G2 business and external responsibilities, while ensuring the CEO’s schedule, workload, and availability are balanced appropriately

Requirements

• 10+ years of experience as an Executive Assistant and in operating roles in a fast-paced high growth tech company environment
• Proven track record of supporting senior leaders with complex calendar, inbox, travel, and communication needs
• Strong organizational skills, attention to detail, and the ability to prioritize and manage competing demands with agility
• Ability to understand full company business strategy and context to help prioritize CEO and leadership activities
• Excellent written and verbal communication skills, with the ability to tailor messaging and voice for executives, employees, and external stakeholders
• Advanced proficiency with Google Suite and the ability to quickly learn and adopt company-specific systems and tools (Slack, Salesforce, Navan, etc)
• Discretion, professionalism and sound judgment when handling sensitive and confidential information
• Experience in leveraging AI and emerging technologies to streamline processes, anticipate needs, and drive greater efficiency and proactivity in executive and team support
• Ability to work cross-functionally and build trusted relationships across leadership, employees, and external partners.

Benefits

• Flexible work
• Ample parental leave
• Unlimited PTO