HR Compliance Associate

Role Overview

• Supports daily work in ergonomics, ADA, benefits, leave of absence, and compliance tasks
• Receives ergonomic requests and processes orders through procurement or approved vendors
• Maintains an ergonomic tracking worksheet and follow-up diary
• Researches, assigns, and coordinates vendor assessments
• Schedules appointments and sends confirmations
• Tracks all stages of ergonomic requests through completion and closure
• Processes billing and vendor payments
• Provides system and technology support to consultants and vendors
• Pulls, reviews, and analyzes data from HR and vendor systems
• Completes other related projects assigned
• Helps administer health, welfare, retirement, and wellness programs
• Guides employees on eligibility, program information, coverage amounts, wellness incentives, and claims steps
• Monitors vendor issues and reports performance concerns to management
• Supports system updates, process changes, and new plan designs
• Gathers and reviews engagement and program use data
• Provides basic assistance with regulatory testing and filings under ERISA and other laws
• Responds to EDD requests with required employment and leave information
• Checks FMLA eligibility and supports leave process as requested
• Provides employment and leave details for Long-term Disability (LTD) requests
• Responds to state specific notices requiring basic employment and leave data
• Produces non-complex Reasonable Accommodation (RA) approval letters
• Reviews the Short-term Disability (STD) pay file and flags abnormalities for Payroll in a timely manner
• Codes and processes monthly invoices for: Tuition Reimbursement, Student Loan Repayment Program, Applause Recognition Program, Immigration trust accounts
• Assists with immigration tasks, including posting Labor Condition Application (LCA) notices and preparing documents related to the H‑1B process

Requirements

• Bachelor's degree in a related discipline or equivalent combination of education and experience
• A minimum of two years of HR and/or HRIS experience required
• Strong organization and follow-up skills
• Ability to use multiple tracking systems and software tools
• Clear written and verbal communication
• Ability to handle confidential information
• Problem solving and attention to detail

Benefits

• Total compensation package
• Annual bonus eligibility
• 401(k) with company match
• Health, welfare, retirement, and wellness programs