Provide efficient administrative support to the IA-TC COO, VPs and Digital VP, ensuring day to day operations
Manage administrative processes and implement organizational tools to improve efficieny and compliance
Proactively manage complex calendars, schedule meetings, and coordinate logistics, including video conferences and meeting rooms
Act as a liaison between different departments and stakeholders to ensure effective communcation for meetings, events, and travel
Coordinate complex travel arrangements for COO and VPs, including visas and related documentation
Create and follow up on purchase orders and invoices related to COO and VPs projects and team activities
Greet and coordinate visitors, ensuring a profesional and welcoming experience aligned with Werfen standards
Support the organization of site-level events, including annual meetings and town halls

Bachelor’s degree in a discipline related to the field
Minimum experience of at least 5 years in a similar role within a multinational site environment
Fluency in Office tools (Excel & Word)
Valuable knowledge of SAP and Concur
Fluency in Spanish or Catalan
Advanced Knowledge of English (reading and speaking)

Executive Assistant

Key skills