Plan, coordinate and book domestic and international travel for employees and leadership
Arrange flights, accommodation, ground transportation and related travel services across multiple destinations and time zones.
Manage changes, cancellations and last-minute travel requests efficiently
Monitor travel budgets and identify cost-saving opportunities
Ensure compliance with company travel policies and approval workflows.
Liaise with travel providers, airlines, hotels and taxi services as needed.
Track travel schedules and maintain accurate records of bookings, confirmations and costs.
Act as the main point of contact for the design team regarding new tasks, including negotiating deadlines and priorities
Monitor and manage incoming requests via Teamwork and the Design mailbox
Delegate tasks to appropriate team members based on requirements, deadlines and individual workload
Maintain up-to-date task lists and team schedules to ensure clear visibility and planning
Create new tasks in Teamwork when needed to support workflow and tracking
Prepare monthly time and task reports
Send quarterly customer feedback surveys to assess satisfaction and success and compile reports based on collected data

At least 1 year of proven experience in travel coordination, administration, or operations
Strong organizational skills and attention to detail
Experience using travel booking systems and online platforms
Excellent communication and interpersonal skills
Ability to manage multiple requests and work under time pressure
Service-oriented mindset with strong problem-solving abilities
Able to work independently and proactively anticipate needs.

Flexible Working Policy with a combination of remote and office working
Multisport cards
22 Annual Leave Days for all employees plus additional days with length of service
Lifework days: 1/2 day each quarter to get your life work done
Flex hours where you can work your 40 hours across 4.5 days
Additional Health Insurance including dental and vision care
Team Buildings & Parties
Life Insurance
Refer a Friend Bonus
Discounts across various stores, theaters, restaurants
Employee CSR Programme, CluneTech Cares, with one paid Volunteer Day per year
CluneTech Life
corporate wellness program
Monthly Food Vouchers
Company Paid Trainings
#OneTeam Awards and Annual Employee of the Year Awards
Free Sports: Football, Tennis, Volleyball
Employee Assistance Program
Meeting Free Days
a specific no meeting day where we encourage no meetings so you (and your team) can focus on getting things done

Travel & Design Coordinator

Key skills