People Partner, Operations

Role Overview

• partnering with other members of our people team and supporting all areas related to payroll, benefits & leave
• ensuring overall compliance from a HR perspective
• supporting the HR systems to make sure we are running smoothly
• responsible for partnering with our people team and ADP ensuring payroll is completed accurately, timely and in compliance with local laws
• process, reviews and audits payroll and third-party providers to ensure compliance with in-house policies, tax laws and statutory regulations
• support financial closing activities (monthly, quarterly & annually) as assigned
• monitor, evaluate and manage changing legal, tax and regulatory demands and their effects on processes and procedures
• provides assistance to ensure tax, audit, sox compliance, accounting expectations and obligations are fulfilled accurately by required deadlines
• lead the effort in tax compliance and state setup and maintenance
• first point of contact for all payroll, ADP and benefits related questions to Oatly employees
• lead the global project for implementing payroll/benefits for Canada and Mexico
• support benefits enrollment with the help from the People team
• first point of contact to respond to questions as they relate to HR policies
• leave administrator duties partnering with vendors and employees as needed
• partner with benefit providers to ensure data feeds between systems works as intended, automating information flow wherever possible
• perform regular audits of our people data (such as EEOC, I-9) and respond to reporting requests from regulatory agencies such as the Dept of Labor, Dept of Commerce, etc
• work with external auditors and internal colleagues to ensure SOX compliance
• stay abreast of updates and new employment laws applicable to our employee population
• share with the people and legal team and ensuring that Oatly remains compliant with any state/federal law changes
• ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements and maintaining accurate records
• ensure all state unemployment rates are up-to-date, and registration for new states and municipalities as the need arises
• support annual HR compliance reports and audits as needed
• build and maintain documentation and guides of current and future Operations processes and standard operating procedures for a streamlined user experience
• partner with internal teams to ensure data accuracy, and to drive a positive employee experience throughout continuous improvement
• assist with processing employee changes in our HRIS, such as changes to salary, managers, job information, promotions and employee offboarding transactions; and ensuring we have a complete, and accurate data records on employees at all times
• support the reporting and management of the ADP learning platform, Global harassment and Docebo trainings for employees
• first-level support for employee questions of assigned business units as needed

Requirements

• Bachelor's Degree required
• Must have 5+ years of HR experience focused in payroll, tax, compliance and benefits
• Preference will be given to candidates who have built out payroll/benefits systems in partnership with vendors in Canada and Mexico
• Ideal profile will have strong excel reporting skills and have the ability to build out reports for the people and finance team as needed
• Strong demonstrated knowledge in systems and process mapping is critical for success in this role
• Must have strong MS office skills
• 2+ year’s experience working with ADP in a processing payroll function
• 2+ year’s experience with Workday and/or other similar HRIS system
• Ideal candidate will enjoy creating SOP’s and generating automations to improve efficiencies
• Ownership mentality who thrives in an ambiguous environment
• Collaborative, responsive and organized
• Excellent verbal and written communication skills
• High degree of professionalism and confidentiality in handling sensitive information

Benefits

• flexible vacation (take it when you need it)
• really great benefits (yes, pet insurance is in there)
• paid volunteer days off throughout the year (doing good is fun)
• free six packs of oatmilk
• genuinely great coworkers who are rooting for each other and the company to thrive