partnering with other members of our people team and supporting all areas related to payroll, benefits & leave
ensuring overall compliance from a HR perspective
supporting the HR systems to make sure we are running smoothly
responsible for partnering with our people team and ADP ensuring payroll is completed accurately, timely and in compliance with local laws
process, reviews and audits payroll and third-party providers to ensure compliance with in-house policies, tax laws and statutory regulations
support financial closing activities (monthly, quarterly & annually) as assigned
monitor, evaluate and manage changing legal, tax and regulatory demands and their effects on processes and procedures
provides assistance to ensure tax, audit, sox compliance, accounting expectations and obligations are fulfilled accurately by required deadlines
lead the effort in tax compliance and state setup and maintenance
first point of contact for all payroll, ADP and benefits related questions to Oatly employees
lead the global project for implementing payroll/benefits for Canada and Mexico
support benefits enrollment with the help from the People team
first point of contact to respond to questions as they relate to HR policies
leave administrator duties partnering with vendors and employees as needed
partner with benefit providers to ensure data feeds between systems works as intended, automating information flow wherever possible
perform regular audits of our people data (such as EEOC, I-9) and respond to reporting requests from regulatory agencies such as the Dept of Labor, Dept of Commerce, etc
work with external auditors and internal colleagues to ensure SOX compliance
stay abreast of updates and new employment laws applicable to our employee population
share with the people and legal team and ensuring that Oatly remains compliant with any state/federal law changes
ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements and maintaining accurate records
ensure all state unemployment rates are up-to-date, and registration for new states and municipalities as the need arises
support annual HR compliance reports and audits as needed
build and maintain documentation and guides of current and future Operations processes and standard operating procedures for a streamlined user experience
partner with internal teams to ensure data accuracy, and to drive a positive employee experience throughout continuous improvement
assist with processing employee changes in our HRIS, such as changes to salary, managers, job information, promotions and employee offboarding transactions; and ensuring we have a complete, and accurate data records on employees at all times
support the reporting and management of the ADP learning platform, Global harassment and Docebo trainings for employees
first-level support for employee questions of assigned business units as needed
Requirements
Bachelor's Degree required
Must have 5+ years of HR experience focused in payroll, tax, compliance and benefits
Preference will be given to candidates who have built out payroll/benefits systems in partnership with vendors in Canada and Mexico
Ideal profile will have strong excel reporting skills and have the ability to build out reports for the people and finance team as needed
Strong demonstrated knowledge in systems and process mapping is critical for success in this role
Must have strong MS office skills
2+ year’s experience working with ADP in a processing payroll function
2+ year’s experience with Workday and/or other similar HRIS system
Ideal candidate will enjoy creating SOP’s and generating automations to improve efficiencies
Ownership mentality who thrives in an ambiguous environment
Collaborative, responsive and organized
Excellent verbal and written communication skills
High degree of professionalism and confidentiality in handling sensitive information
Benefits
flexible vacation (take it when you need it)
really great benefits (yes, pet insurance is in there)
paid volunteer days off throughout the year (doing good is fun)
free six packs of oatmilk
genuinely great coworkers who are rooting for each other and the company to thrive