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Operations Assistant – Director of Operations at Hey Lieu | JobVerse
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Operations Assistant – Director of Operations
Hey Lieu
Remote
Website
LinkedIn
Operations Assistant – Director of Operations
Philippines
Full Time
1 hour ago
No H1B
Apply Now
Key skills
CRM
Project Management
Communication
About this role
Role Overview
Assist the Director of Operations with daily administrative and operational tasks (task tracking, data entry, scheduling, etc.).
Maintain daily data hygiene in the HubSpot CRM: update contacts, pipelines, and workflows to ensure accuracy.
Log client interactions and meeting notes into HubSpot to keep all records current for follow-up and reporting.
Track key metrics and projects: maintain and update KPIs, team responsibilities, and project statuses; help prepare summary reports or dashboards.
Coordinate calendars and follow-ups: schedule meetings and reminders, and handle minor recruiting administrative tasks (e.g. interview scheduling).
Proactively identify process gaps or communication breakdowns and work with the team to improve workflows.
Collaborate cross-functionally with account managers, recruiters, and executives to support company-wide initiatives and keep information flowing.
Requirements
Bachelor’s degree in Business, Operations, or a related field (preferred) or equivalent experience.
1–2 years of experience in an administrative, operations, or project-support role.
Proficiency with HubSpot or similar CRM platforms and strong data management skills.
Tech-savvy and comfortable learning new software tools (project management, reporting, etc.).
Exceptional attention to detail, strong organizational ability, and excellent time-management skills.
Excellent written and verbal communication skills, with the ability to share information clearly across teams.
Self-motivated and able to work independently with accountability.
Benefits
Flexible work arrangements
Apply Now
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