Sales Coordinator

Role Overview

• Maintain organized records of contracts, invoices, NDAs, customer agreements, and sales documentation
• Assist with CRM data entry and ensure accuracy of customer profiles and sales activity logs
• Support customer registration processes and ensure compliance with internal systems
• Coordinate customer visits, facility tours, rep visits, and related logistics
• Assist in preparing sales presentations, proposals, marketing materials, and Quarterly Business Review content for strategic customers
• Process and reconcile sales team travel expenses and booking requests
• Track budgets for sales events, travel, promotions, and marketing activities
• Coordinate internal and external sales meetings, including logistics for virtual, onsite, and offsite sessions
• Plan and manage events such as customer meetings, rep gatherings, team workshops, lunch meetings, and recognition activities
• Provide administrative coordination for commercial, product management, engineering, and HR leaders specific to sales-related needs
• Manage calendars for senior leaders with an emphasis on scheduling sales reviews, customer updates, and internal commercial meetings
• Manage travel arrangements, process invoices, and prepare reports and documents as requested
• Maintain conference rooms, organize meeting spaces, and manage catering for larger group meetings
• Handle confidential information with discretion and professionalism
• Support onboarding documentation and agendas for new sales, marketing, product management, and engineering team members
• Help manage interview scheduling and candidate travel for sales or commercial roles
• Order office supplies for sales-adjacent departments (Executive area, Sourcing, Project Mgmt., Engineering, Aftermarket)
• Assist employees with travel visas, passport renewals, invitation letters, and FedEx shipping needs for business purposes
• Provide support for employees needing literature, presentations, training materials, or published resources using a purchasing card
• Collaborate with and serve as backup to other administrative staff and executive assistants
• Contribute to team culture through planning internal events, celebrations, and communication activities

Requirements

• High school degree required
• 3 years of administrative experience required
• Strong attention to detail and accuracy in all sales and administrative tasks
• Professional communication and ability to work with customers, executives, and cross-functional teams
• Ability to manage multiple deadlines with a sense of urgency
• Proficiency with Microsoft Office applications, especially Excel and PowerPoint

Benefits

• Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave
• Competitive health insurance plans and 401(k) match, with benefits starting day one
• Competitive and performance-based compensation packages and bonus plans
• Educational assistance, leadership development programs, and recognition programs