Administrative Assistant

Role Overview

• Provide administrative support to low-complexity sales projects, ensuring the correct execution of each stage of the contracting process.
• Receive, review, and validate contracting documents submitted by clients (except Price Registration Minutes), request adjustments when necessary, provide guidance on signature procedures, and arrange performance bond insurance when applicable.
• Manage outstanding issues related to contracts or contractual amendments, monitor deadlines, and ensure all tasks are completed correctly within established timeframes.
• Communicate internally the receipt of orders and share relevant information with the involved departments.
• Engage the legal department when necessary to clarify discrepancies, resolve documentation questions, or obtain other pertinent guidance.
• Perform other administrative activities related to the contracting process and departmental routines.

Requirements

• High school diploma (completed).
• Experience with administrative routines.
• Required knowledge of public procurement/bidding processes, especially the contracting phase for products/solutions procured through public tenders.
• Proficient in Microsoft Office, especially Excel.

Benefits

• Health and dental plans
• Zenklub: health and well-being platform, including psychological counseling
• Casa da Saúde: medical and dental consultations, as well as clinical tests
• Gympass
• Cafeteria or Meal Voucher
• Pharmacy discount
• Medical Emergencies: agreement with the health plan for at-home or telemedicine consultations
• Semi-flexible working hours
• Hybrid work
• Childcare allowance and maternity kit
• Discounts at Universidade Positivo (UP) — for employees and dependents
• Saber Mais: Professional Development Portal
• Discounts at Colégio Positivo for employees' children
• PPR (performance-based profit-sharing bonus)
• Good Card: benefit card accepted at over 130,000 establishments
• Life insurance
• Payroll-deductible loans
• Private pension (retirement plan)
• Transportation voucher or parking
• Parceiro Positivo: partner site with discounts on our products