Administrative Assistant, General

Role Overview

• Provides professional administrative support to the assigned leader(s) within departments at Sysco Business Services (SBS).
• Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).
• Establishes and maintains positive working relationships with contacts both within SBS and Corporate, and at Sysco operating companies, suppliers, and customers.
• Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies.
• Schedules conferences, appointments, meetings and travel arrangements for senior staff.
• Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available.
• Reads and screens correspondence, daily. Identifies critical issues within identified parameters and prioritizes correspondence.
• Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities.
• Utilizes MS Visio to create and maintain org charts, process flows, etc.
• Assists team with copying, filing, communications, internet research requests, etc.
• Processes invoices and expense reports for payment.
• Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
• Anticipates needs and completes special projects as assigned.
• Performs other support duties as assigned.

Requirements

• High School diploma or equivalent
• Associates degree or equivalent with some related specialized coursework preferred
• At least 4 years of professional administrative support experience in a professional office environment
• Certified Professional Secretary (CPS) certification preferred, but not required
• Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors
• Strong detail and quality orientation
• Exceptional written and verbal communication skills; excellent telephone etiquette
• Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail
• Ability to plan and prioritize workload to meet day to day needs
• Demonstrate a sense of urgency and the ability to work in a fast-paced environment
• Working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar.
• Ability to maintain confidentiality and exercise discretion concerning confidential and sensitive information.
• Ability to read and comprehend basic instructions, short correspondence, and memos.
• Strong organization, analytical and follow up skills.
• Ability to work on multiple projects concurrently and capable of working with little direct supervision.
• Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
• Outstanding word-processing skills (50
• 60 wpm) and business writing ability.
• Accurate and precise proofreading skills.

Benefits

• Eligible to participate in the Company's Incentive Plan