Team Assistant Operations – Scheduling, Coordination

Role Overview

• SITE SCHEDULING – Plan subcontractors, check capacities and dependencies, confirm or reschedule appointments, set reminders, and follow up on no‑shows.
• FOLLOW-UPS & TASK ASSIGNMENT – Create to-dos from calls/meetings in ClickUp, assign owners and due dates, and track items until completion.
• DIGITAL FILING – Structure Google Drive, enforce naming conventions and access rights, and maintain templates.
• INVOICES & CONTRACTS – Prepare incoming invoices, track approvals and deadlines, ensure orderly filing; coordinate orders and supplier communications.
• DAILY OPS – Triage and prioritize email and mail inboxes, route items to the correct owners, and coordinate internal meetings.

Requirements

• ORGANIZATIONAL TALENT – You think in systems and follow up until tasks are completed.
• PRECISION & SPEED – Fast, reliable, and low-error execution.
• PROBLEM SOLVER – You clarify dependencies and make sound decisions.
• DIRECT FEEDBACK – Clear, honest, and respectful communication, both internally and externally.

Benefits

• REMOTE & HUBS – Nationwide remote work from Germany or offices in Nuremberg/Berlin.
• FLEX HOURS – Performance over presence.
• HIGH-PERFORMANCE CREW – Ambitious team with direct decision-making.
• IMPACT – Your work matters and drives change.
• EVENTS – Regular events with the team.
• EARLY OWNERSHIP – Take ownership of topics early with tangible impact.