Managing complex calendars across internal and external meetings
Scheduling board meetings, investor calls, and leadership meetings
Preparing briefing notes before meetings and gathering background materials or data
Tracking action items and following up with owners — making sure decisions turn into execution
Coordinating founder priorities with teams and leadership
Supporting company-wide projects or cross-team initiatives
Supporting the implementation and maintenance of new internal tools or systems
Supporting HR operations (onboarding coordination, HR documentation) and organizing small thoughtful gestures for employees, customers, and partners.
Travel planning and logistics management
Expense tracking and reimbursements
Managing documents and signatures
Maintaining internal documentation
Coordinating information exchange with external stakeholders (e.g. accountants, investors, partners)
Preparing reports or presentations
Preparing weekly or monthly dashboards and maintaining spreadsheets or internal trackers
Compiling metrics from different teams and sources
Structuring information so founders can make fast decisions
Organizing board materials and supporting investor updates

Are extremely organized and detail-oriented. You love creating structure and clarity
Are proactive and naturally anticipate needs, spot gaps, and step in before issues become problems.
Have a strong bias for action
you move things forward without waiting for perfect information
Communicate clearly, professionally, and confidently with different stakeholders. You're comfortable following up and ensuring things get done
Are not afraid to challenge or push back when needed
Enjoy helping others perform at their best
A resourceful fast learner
curious, asking the right questions, and ready to deal with variety within your role
Being comfortable with analytical work
such as navigating spreadsheets, compiling data, and organizing information
would be a strong plus.
Fluent English and German are a must (both spoken and written), French is a bonus.

Competitive salary & potential opportunity to participate in company stock option plan
Working remotely, with regular team gatherings and in-person alignment meetings (including incredible team retreats with the entire team twice a year!)
Exposure to the company's most strategic challenges, working directly with leadership
Space, tools and support to learn and develop
Being part of a growing, fun, dynamic, highly motivated, and extremely caring international team
where we all have our (charming) quirks, and everyone can bring their full selves to work every day :)

Executive Assistant

Key skills