Senior Administrative and Facilities Analyst

Role Overview

• Administer contracts with service providers, monitoring contract terms, budgets, SLAs and negotiating conditions.
• Develop and ensure conformity and compliance with the company’s internal policies, ensuring delivery of action plans and keeping documentation and evidence up to date.
• Prepare presentations and management reports.
• Manage the department budget, optimizing costs and ensuring operational efficiency.
• Ensure control of the department’s expenses and payments.
• Verify invoices to schedule payments appropriately.
• Manage the fixed asset inventory and physical assets, and control office and pantry supplies.
• Ensure efficient operation of meeting rooms and other physical spaces.
• Develop dashboards, reports and performance indicators (KPIs) for monthly monitoring of the team’s deliverables.
• Ensure continuous operation of the facilities, including preventive and corrective office maintenance.
• Ensure continuous operation of people logistics and document management services.
• Operate executive and leadership benefits: corporate card, executive fleet, telephony, insurance, parking spaces, among others.
• Act as the focal point for Youse users (yousers) regarding the physical environment and infrastructure service requests.
• Manage sustainability initiatives related to waste and other environmental practices.
• Coordinate activities of the team and outsourced service providers.
• Monitor construction and renovation works.

Requirements

• Bachelor’s degree required — Administration, Logistics or related fields.
• Experience in administrative and facilities areas, with knowledge of contract management, budget control and support to operational teams.
• Microsoft Office — intermediate Excel (experience producing spreadsheets and deliverables).
• Knowledge of SAP and JIRA (considered a plus).
• Quick to adapt and learn in a constantly evolving corporate environment.
• Organized, committed and analytical, able to handle complex processes.
• Proactive in identifying and resolving issues independently.
• Assertive communication skills with internal teams, suppliers and executives.
• Ability to work in a dynamic, multitasking environment.

Benefits

• Availability to work Monday to Friday in Pinheiros, with occasional work on Saturdays (only for construction projects or exceptional demands).
• Workday: 7.5 hours per day
• Employment type: CLT (Brazilian formal employment contract)
• Location: Pinheiros, São Paulo (SP)