Executive Assistant

Role Overview

• Managing multiple inboxes (10+), drafting emails, and flagging urgent matters.
• Diary and personal support including scheduling meetings, events, and travel.
• Planning and coordinating events across multiple brands.
• Operations and administration: onboarding clients/members/partners, system improvement.
• Finance and payments: tracking invoices, expenses, basic bookkeeping.
• Content & brand support (optional): social media scheduling, content planning, community engagement.
• Presentation & project support: creating presentations, business documents, supporting launches and campaigns.

Requirements

• Proven experience managing high-volume inboxes (10+).
• Ability to work under pressure and juggle multiple priorities.
• Strong written communication, confident responding on behalf of the business.
• Highly organised with excellent attention to detail.
• Proactive and solutions-focused, able to make decisions independently.
• Comfortable working across multiple brands and tasks.
• Trustworthy and able to handle confidential information.
• Tech-savvy and quick to learn new systems.
• Sense of humour for a fast-paced environment.
• Preferred Tools & Experience:
• Bookkeeping, invoices, and financial tracking software.
• Graphic design and presentation tools.
• Email campaign and audience management platforms.
• Task/project management tools (Trello or similar).
• Google Workspace / Microsoft Office: documents, spreadsheets, calendar management.

Benefits

• Work closely with a high-growth entrepreneur across multiple businesses.
• Gain exposure to high-growth businesses, events, and strategic projects.
• Direct collaboration with the founder on multiple brands.
• Opportunity for growth into a larger, more senior role as the businesses scale.
• Be part of an exciting, fast-paced, and dynamic work environment.