Assists in the collection, consolidation, and validation of financial and budgetary data.
Assist with identifying and calculating process, service, project and component costs for financial planning and budgeting.
Support budget execution monitoring (commitments, obligations, expenditures).
Prepare draft financial summaries, variance analyses, and tracking reports.
Maintain financial documentation and audit trails in designated tools and repositories.
Use recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
Support the setup, maintenance, and updating of portfolio, project, and service data in designated tools (e.g. ServiceNow, EBA, Excel, SharePoint, BI tools)
Assist in reviewing project lifecycle activities (related to initiation, execution monitoring, closure support, etc.)
Support in year portfolio reviews by compiling inputs and preparing draft presentations and reports.
Support programme or project control boards, project assurance teams and quality review meetings.
Produce regular and ad hoc reports for stakeholders, including financial, portfolio, and resource overviews.
Support data analysis activities to identify trends, risks, and issues.
Maintain structured repositories for documentation, ensuring version control and accessibility.
Assist with meeting preparation, agendas, briefing material, and action tracking.

Have a High School certificate.
Work experience in business and coordination functions, preferably in the areas of financial and portfolio management.
Strong analytical, reporting, and documentation skills.
Proficiency with Microsoft Office package, ERP systems (ServiceNow, EBA) and reporting tools (e.g. Power BI).
Ability to work with multiple stakeholders in a structured, confidential environment.
Proficiency in English language at a C1 level.
Hold an active NATO security clearance.

Finance and Portfolio Assistant

Key skills