Office Admin Manager

Role Overview

• Oversee daily office operations to ensure a seamless and efficient work environment.
• Manage office facilities, infrastructure, and vendor services (housekeeping, security, IT support, etc.).
• Ensure workplace readiness, including seating, supplies, and employee experience.
• Drive office policies, compliance, and administrative best practices.
• Provide high-level administrative support to leadership.
• Coordinate executive travel, including flights, accommodations, itineraries, and logistics.
• Act as a liaison between India leadership and global teams to ensure smooth communication and coordination.
• Plan and execute office events, team engagement activities, onboarding sessions, and leadership visits.
• Manage vendor coordination, budgeting, and logistics for events and initiatives.
• Drive initiatives that enhance employee experience and workplace culture.
• Manage vendor relationships, contract negotiations, and service delivery.
• Oversee procurement processes, ensuring timely delivery and cost optimization.
• Track vendor performance and ensure adherence to SLAs.
• Manage complex scheduling across multiple time zones for leadership and cross-functional teams.
• Coordinate meetings, prepare agendas, track action items, and ensure timely follow-ups.
• Support cross-functional collaboration with Product, HR, Finance, and global teams.
• Identify and implement process improvements to enhance operational efficiency.
• Maintain organized documentation, records, and reporting dashboards.
• Drive standardization of administrative processes across the organization.

Requirements

• Bachelor’s degree in Business Administration or related field.
• Minimum 10+ years of experience in office management, administration, or executive support roles.
• Experience working in multinational / global environments preferred.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent communication and stakeholder management skills.
• Proven ability to manage vendors, budgets, and office operations independently.
• Proficiency in Microsoft Office Suite and collaboration tools (Slack, Asana, etc.).
• Ability to anticipate needs, take initiative, and operate with minimal supervision.
• High level of professionalism, discretion, and confidentiality.

Benefits

• Competitive pay and benefits
• Bonus eligibility (200% of target over the last four fiscal years)
• Equity
• Hybrid 3 day in office, 2 day at home work environment