Drive the full employee journey, from strategic recruitment and onboarding to performance management cycles and offboarding
Manage all legal procedures, social security registrations, and employment documentation in accordance with Portuguese and Maltese labor laws.
Act as the primary point of contact for all employee queries, providing direct support for administrative, policy, or workplace-related problems.
Perform monthly bank reconciliations, process company invoicing, and handle ad-hoc financial administrative tasks as required by the team.
Manage the administrative workflows for the Brazil-based team, including salary data coordination, benefit updates, and local documentation.
Coordinate logistics and supplier relationships for co-working spaces in Lisbon and Malta, ensuring facility standards and membership requirements are met.

3+ years in a Generalist HR role with exposure to finance or business operations.
Proven experience managing performance cycles and recruitment workflows within an international context.
Strong command of MS Excel and experience with HRIS and cloud-based accounting/invoicing software.
Familiarity with Malta’s administrative framework is highly desirable.
Full professional proficiency in English is mandatory. Portuguese is a highly appreciated

HR & Admin Executive

Key skills