Management support: Proactively take on all administrative tasks for the executive, including travel management, expense reporting, and calendar management
Presentation development: Design and produce professional presentations (management meetings, client pitches) as well as prepare decision papers and KPI reports
Communication: Written and telephone correspondence with national and international business partners and internal departments
Process coordination: Independently manage, monitor, and optimize operational workflows and internal processes
Data management: Responsible for maintaining, ensuring the quality of, and further developing master data in central IT systems (CRM/ERP)
Inquiry & order management: Professionally handle complex business and customer inquiries and coordinate order processing at the back-office interface

Education: You have completed commercial vocational training or hold a degree in economics/business administration
Professional experience: You have several years of relevant experience in a demanding assistant, operations, or sales back-office role
System knowledge: You are experienced with CRM or ERP systems and familiar with process optimization
IT skills: You have solid skills in MS Office, especially PowerPoint and Excel, for creating meaningful documents
Language skills: You communicate fluently in German and English, both written and spoken
Personality: You demonstrate strong initiative and the necessary assertiveness to constructively drive processes and support the team

Workplace: A modern open-desk office in a central location in Aachen with good public transport connections, parking spaces, and bicycle parking
Remote share: We are very flexible — the remote share is determined by the position and can, depending on the role, mean up to 100% home office
Working hours: We offer trust-based working hours and flexible schedules for optimal work–life integration
Vacation: 30 days of vacation per year to ensure you have sufficient time for rest and personal time
Team spirit & events: We value closeness, especially because many colleagues work remotely. We therefore come together at regular events such as kick-offs, the Christmas party, the summer party, or joint workations
Activity: Join our table football league or take part in group runs, football matches, volleyball and other sporting activities
Pension: We invest in your long-term prospects. For our company pension plan (bAV) we pay the highest possible employer contribution for a maximally secure future
Bonus: You contribute to our success; therefore we include you through an annual bonus payment
Language courses: Take advantage of subsidized language courses to improve your English, German, or French. We can also arrange other languages on request

Executive Assistant

Key skills